Maize Meeting
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Congratulations on being selected for a presentation at the Annual Maize Genetics Conference. This document will serve to provide you with information for a successful presentation and if you have any questions as you prepare, please don't hesitate to send an email to Darwin Campbell - [email protected] or John Portwood - [email protected]

First things first:

  • The protocol when you present will be the session chair will introduce you. From a remote PC, your presentation will be begin with the first slide. Once you have concluded your presentation, remotely we will end yours and prepare the next.
  • There will be two screens in the ballroom, one to the left and right of the podium. While this helps the audience with additional screen space, highlighting objects on screen can be challenging. Rather than relying on the computer or laser pointer (impractical), it's more effective to add features to a slide and add builds to bring an element into focus for the audience.
  • Utilize the top portion of the slide for content, and the bottom portion for repitious values like titles, page numbers, etc. The audience participants who choose to sit in the rear of the ballroom will have difficulty viewing the bottom of the slide.

Presentation computer:

2.9 GHz MacBook Pro, 8 GB ram, macOS Sierra (version 10.12.6), it will not have internet access.

Presentation software:

Microsoft Office 2016 PowerPoint or Apple iWork Keynote 8.1 (no PDFs, OpenOffice or Google Presentations). If you create your presentation in something other than PowerPoint or Keynote (e.g. Open Office, Google Presentation, etc.), confirm whether it will work on PowerPoint before handing off the presentation. Specific software unique to your presentation cannot be installed, and only plenary speakers can use their own presentation laptop.

The projection equipment by default will use the 16:9 format in addition to the 4:3.
If your presentation is formatted as 4:3, it will still project but will have black side bars to fit the projector height.

FILE | Page Setup, choose 16:9
** click image to view full sized

VIEW | Inspector | Document choose 16:9

** click image to view full sized

Move your slide deck between PCs with ease:

Presentations can "look different" on the presentation computer than it does on the PC use to create the presentation. Here's a few suggestions to keep that from happening:

  • PowerPoint (fonts you can rely up on to render correctly on any machine include Arial, Verdana, Times, and Times New Roman). Check out this document from Microsoft that discusses crossp platform compatibility.
  • download and install the free viewer if you like to test your presentation on a computer that may not have PowerPoint installed.
  • this "About" page brings it all together with some great points to consider when moving a presentation between computers.
  • 10 Font Tips for Presenters is a great list of tips for all of us that prepare presentations.


Images in presentations:

With some advance preparation its easy to avoid lag between slide changes or builds caused by having large images embedded into the presentation. When your presentation is "finished", utilize the "reduce file size" option (FILE | Reduce file size). PowerPoint will resize the images to the size used in the presentation, eliminating the overhead of large images.

There are many free applications that can help with image resizing, and if you don't have access to them, or need assistance drop us a note and we'll be happy to assist. A few personal favorites (free) applications are Irfanview for Windows, and Preview for Macs. Don't count out the online services and the open source alternative to Photoshop, GIMP. This Microsoft document discusses at greater detail images and resolutions.


Embedding movies? It can be dicey!

In the past, the ONLY problems we have encountered during a presentation have been those relying on embedded videos. As you build your presentation, place the movie in the same directory as the presentation so the file location pointers in PowerPoint will be correct when its copied it to the presentation laptop.

For your own presentation success, DO NOT wait until the last minute to upload and test. We will do everything in our power to assist with your presentation, however, it is your responsibility to test before your session.

You are welcome to send your presentation to Darwin Campbell - [email protected] or John Portwood - [email protected] before the meeting and they would be happy to assist with the visual aspects of your presentation.

2020 Maize Genetics Meeting | March 12-15, 2020 - Kailua-Kona, Hawaiʻi, USA Site designed and hosted by MaizeGDB with support from the USDA